A question I’m often asked during consultation calls is “What does a Wedding Planner do?” Some of our clients come to us as a requirement from their wedding venue. Forced into a relationship is never the best way to begin. Haha
It isn’t always easy to describe the varied facets of being a wedding planner. We fill so many roles. Some of which are: project manager, calendar keeper, meeting scheduler, designer, time weaver, emotional support person, family drama mitigator, wedding BFF, counselor and the list goes on and on.
So, what does a wedding planner do and what is the client paying for?
Here are few ways we serve our clients: (Some services below depend on the level of wedding planning package chosen **)
- More than twenty-five years of executive support, event and project management experience. This means that we have the experience to pivot to Plan B with ease and little to no disruption to your day.
- Hundreds of relationships with industry professionals to ensure you have the best team for your wedding day. These relationships are invaluable to you as the client and creates a harmony within your wedding team.
- A trusted professional dedicated to you and your wishes for the day. We do not “partner” with any vendors. This means you are always our priority.
- A knowledgeable resource (not legal counsel) to review contracts and provide input.
- An independent voice when family members try to “help.”
- Creation of timeline for the day to ensure all wedding vendors are working together as a well-choreographed team.
- Attend meetings with venues, florists, caterers, rentals, musicians, photographers, videographers, etc.
- Contribute to your wedding website to help guests plan their trip for your wedding weekend with community activities during their free time in Charlottesville.
- Recommend vendors based on your target budget.
- Organize your wedding rehearsal and ensure all parties are comfortable for the following day.
- Oversee every moment of the wedding day and serve as the point of contact for all vendor and guests’ questions.
- Work with the venue and caterer to develop your floor plan for the day.
- Coordination of hotel blocks and transportation. **
- Etiquette guidance and suggestions.
- Receive, place, and remove all personal décor for the wedding day.
- Monthly planning meetings to talk through your questions big or small. **
When encouraged to hire a wedding planner, please know that this is more than a venue requirement. Your wedding planner will serve as an advocate and advisor to you and your partner throughout the planning process and, as importantly, your wedding day.